The transcribed text does not include:
- Speech errors.
- False starts (unless they add information).
- Filler words. Note that some of them can have a different function.
For example, in the phrase "Oh my God", "oh" is not a filler word, but a part of the expression, therefore it must be kept.
- Slang words must be written as "going to" instead of "gonna", "want to" instead of "wanna", et cetera.
- "Yeah", "yep", "yap", "yup" must be written as "yes"; "alright" must be written as "all right".
- Never spell "Ok" or "OK". It must always be spelled as "Okay".
Note: we will omit all the "umm-hmm", "yeah", "yes" reactions to retain a fluent text, unless they are answers to given questions.
Timestamping time format is: [00:00:00] (always in bold)
For example, if we do the 20-30 minutes part, time stamping should start at 20, not 00
Every time the speaker changes (by default)
Every 2 minutes (on client’s request)
If we cannot hear what word is being said, we mark that as inaudible or unintelligible and specify the time.
- Use [inaudible 00:00:00] when it is impossible to hear what is being said due to interferences in the audio.
- Use [unintelligible 00:00:00] when you cannot understand what is being said due to the speaker's manner of speech, accent, et cetera.
- In general, short and logical, grammatically correct sentences are preferred. When a speaker is using conjunctions like 'and', 'so', or 'but' to connect longer stretches of thought, it's often a good idea to create sentence divisions in those places. Also, don't forget to cut out the conjunctions in those places when they're not necessary.
- Longer speeches are separated into smaller paragraphs.
- We do not correct errors made by the speakers. We use [sic] instead. For example: "All of my childrens [sic] are in school".
- Everything with a time-stamp, (e.g. [unintelligible 00:04:24]; [inaudible 00:02:24]) should be bolded.
We italicize film, book, magazine, song titles, as well as artworks, plays, TV and radio programs, foreign expressions et cetera. Example: I watched an episode of Seinfeld the other day.
NOTE: There is no need to italicize social media sites, company names. If a speaker spells a word or a name, do this: My name is Anna. A-N-N-A.
- Percentages should be written as "%". Example: 2%, 50%. But if the speaker says "A small percentage of the responders", never replace "percentage" by "%".
- Always write links like this: www.facebook.com/clientpage. Never write them like this: w w w dot facebook dot com slash client page.
- Use international monetary symbols to mark currency (in most cases). Do this: $50, €155. Standard abbreviations (USD, EUR) are also acceptable.
- DO NOT spell out amounts. Right: $195. Wrong: a hundred and 95 dollars.
- Proper nouns: Article III of the Constitution, Genesis 1:1.