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Start with one internal reference page that records the exact spelling, name order, accents, date of birth, and date format shown on core documents such as a passport, birth certificate, marriage certificate, Manitoba Health card, and IRCC forms. This sheet is not submitted; it is your comparison tool for every certified translation.
Names can shift when a script is transliterated, and a middle name may appear as an initial on one document and in full on another. Decide with your translator which spelling will be used consistently, and ask for a brief translator's note if a source document shows a legitimate alternate spelling. Canadian authorities expect the translated version to match the identity information used in your application.
Date order can change between countries, so confirm whether a source date is day-month-year or month-day-year before translation begins. Keep the source date visible and apply one clear format throughout the translated package, including dates of birth, marriage, issue, and expiry. This helps Manitoba offices and federal reviewers compare translated documents against forms without unnecessary follow-up.
Compare every translated document against your master sheet and the application forms before sending anything. Check name order, accents, date of birth, issue dates, and expiry dates, then note any acceptable variation in a translator's note rather than correcting a document yourself.
Keep copies of the certified translations and the master sheet with your application records. If a name or date changes later, update the master sheet first so every new translation, form, and supporting letter follows the same version.